Director of Administration

Job Description

The purpose of the DOA position is to ensure the daily functioning of the many offices operated by AHA in a professional manner and to create and maintain the AHA image. Under the direct supervision of the CEO the Director of Administration will be responsible for but not limited to the following:

  • Prepare, monitor, staff and facilitate all activities associated with the administration and recording of the Board of Director’s meetings.
  • Ensures the appropriate management and maintenance of all files, contract, correspondence, reports etc. in support of all the functions of the management of the organization.
  • Provide executive support to the CEO including handling of phone calls, management of schedule, preparation and recording of incoming and outgoing correspondence and the development, distribution and monitoring of required reports, mortgage documents and grants etc.
  • Attend meetings, represent the agency on committees, make agency presentations, host visitors, and supervise coordination of public relations activities such as “groundbreaking ceremonies” and “open houses”.
  • Provide direct supervision to the administrative office staff to ensure the management of office operations.  Ensure the appropriate distribution of agency administrative staff resources to maximize the support to other staff to achieve the agency’s goals.
  • Establish and maintain the standard of administrative response at all agency program locations.
  • Ensures appropriate allocation and re-direction of staff and volunteer resources to provide maximum in-person coverage throughout the day.
  • Recruits and provides oversight of office staff and ensures the necessary administrative support services and resources are provided for the agency’s departments.
  • Supervision of agency Public Relations/Corporate Communications staff.
  • Act on behalf of the CEO or COO with regard to general decision making in the absence of the same or other authority.
  • Any other duties assigned by the CEO necessary and appropriate to the administrative management of the agency.
  • Coordination of Agency events such as annual golf outing and annual awards luncheon.
  • Coordinate annual appeal and other direct and indirect donations. Send acknowledgments to all contributors. Support Development Committee.


Education/Knowledge/Abilities Requirements

  • 4-year degree in public administration or related field preferred.
  • Minimum of 3 years immersed in a non-profit environment
  • Advanced training in executive office management
  • Five years of progressively responsible experience in a fast-paced, detailed oriented office environment preferably with nonprofit organizational experience.
  • Well developed public speaking and public relations skills to represent and promote the agency.
  • Advanced computer literacy including the use of Microsoft Word, Excel and PowerPoint.
  • Capacity to write correspondence, grants, project descriptions and policies to be delivered to a broad audience.
  • Ability to provide client support and resolve problems
  • Demonstrated dedication to quality and implementation of quality control processes
  • Capacities to calculate, compute, and check financial budgets and reports.
  • Ability to manage and motivate others to achieve a common goal.



  • Full time salaried exempt


Salary Range

  • $45,000.00 – $65,000.00


All employees are required to submit to drug, criminal, driving and personal reference checks as appropriate to their position.


Please send resumes to: